The following information regarding timesheets and keeping track of clinic time is for students currently enrolled in the Criminal Justice Clinic.
What Counts As Time
Your time working at the Public Defenders Office will comprise most of your time on your timesheet. Completing observations from the experience checklist counts as time. Going out to the scene of an alleged crime, calling witnesses, doing research at the Public Defenders Office or at school, and attending the seminar class counts as time. Time spent traveling to or from your home/school and the Public Defenders Office does not count as time and neither does preparation time for the seminar class. You are required to work 3.5 hours for each one (1) hour of credit per week.
In terms of time expectations, the first week's expectation will be one-half the regular time (i.e., if you are earning 6 credit hours and therefore required to work 21 clinic hours per week, the first week of class you will only be responsible for working 10.5 hours). If you get behind at the start of the semester, you must make up any deficit during the semester. You should start doing the observations from the experience checklist during the fist two weeks of the semester when things are slower. You should never be more than 20 hours behind in your time expectations.
If a holiday falls on a day a student is scheduled to work, the student has to make up the hours missed. This is necessary for two reasons. First, the average number of weekly hours is based on what is viewed as necessary for both a quality learning experience and to justify the number of credit hours awarded for the clinical course. Second, a student with a schedule that involves a number of holidays should not receive credit for time not worked, especially when compared to another student whose schedule does not involve the same number of holidays.
If you are unable to be at the Public Defenders Office for any reason (including illness or other personal reasons), make sure that both your lead attorney and Pat Brayer know where you are, even if it is clinic work you are doing or the reason why you will not be at the office. If they are not available, leave a message for them. If you cannot reach your lead attorney or Pat Brayer, let your supervising faculty member, Professor Joy or Professor Hughes, know why you will not be at the office.
Keeping Track of Time
It is imperative that you keep your timesheets current. If you fall behind more than a week in reporting your time, it will reflect inattention to office procedures on your part. You should record your hours for each week prior to the Tuesday clinic class and turn the sheets in to Professor Joy or Professor Hughes. It is your responsibility to accurately record your hours. If you have any questions or concerns, contact Professor Joy or Professor Hughes.
Keep a copy of your timesheets so you can keep track of your total hours. You will receive additional instructions about keeping track of time.